Letters

Send a Letter
Letters
Letters are an activity type in PPS. This option can be selected at any time to send a letter to either a client or a third-party that has been previously created on the system, or to an anonymous contact that is not on the system. This screen can be accessed by either selecting from the PPS Menu > Activities > Send a Letter, or by selecting “Send a Letter” from the PPS Task Bar on the left hand side.

In addition you can also select to send a letter as part of your clinical notes recording. When sending a letter, there is the choice of either selecting a standard letter from your list of standard PPS letters, or by simply typing a letter using the PPS letter editor before printing and sending. Letters can either be sent now or scheduled to be sent in the future.

Letter Selections
Letters created in PPS can be assigned to specific practitoners with specific due dates and times. Furthermore by clicking on 'Auto-Notify', the practitioner selected who is responsible for completing the letter activity will be prompted by a pop up box at the due date and time.

Depending on the letter that is being selected, there are options to auto preview the letter, and to automatically print off an address label via a label printer when the letter is printing off.

If the activity has appeared as an action to process, it can be postponed by an chosen amount of minutes, hours, days, etc if required.

 
Microsoft Word
If using Microsoft Word to print a letter, then the list of standard letters (which can include very simple templates that simply have the client’s address/salutation details at the top) will include letters that have been set up in Word. By using the 'Open' button, PPS can edit and then save the Word document before printing or e-mailing this onto the contact that is chosen.


 

Related Articles
Personal Actions
Viewed 644 times since Mon, Dec 20, 2010
Preparing a Label
Viewed 627 times since Fri, Oct 8, 2010
Using the Task List
Viewed 555 times since Fri, Oct 8, 2010
SMS Text Message
Viewed 740 times since Wed, Dec 22, 2010
Mail Merge
Viewed 510 times since Tue, Dec 6, 2016
Client Contact Note
Viewed 922 times since Mon, Dec 20, 2010
Activities List
Viewed 909 times since Mon, Oct 4, 2010
Sending a Letter
Viewed 705 times since Fri, Oct 8, 2010
Sending an E-Mail
Viewed 658 times since Fri, Oct 8, 2010
Exporting Client E-Mail Addresses
Viewed 273 times since Tue, Dec 6, 2016