Setup E-mail Settings

Email SettingsEmail Settings
E-mailing from within PPS can be done via two different ways - either by using your MAPI compliant E-mail program such as Microsoft Outlook and Outlook Express or sending e-mails directly via Direct Posting using an SMTP mail server.

Send Via your Normal E-mail system
Ticking this box will enable e-mailing via your Microsoft Office Outlook application if you are using any version of Windows. Optionally if you are using Windows XP you can use the pre-installed Outlook Express application. Using this method will require your Outlook software to be pre-configured with your own e-mail account settings.

Send via Direct Posting to an SMTP Server
Sending via direct posting using your e-mail accounts SMTP settings is required when sending multiple e-mail activities or mail shots at any one time. It also provides a much quicker and less time consuming solution to sending single e-mails through PPS.

Each SMTP e-mail account uses a specific SMTP server address, Server port number and may require authentication to access this feature from your third party e-mail account by way of a username and password.

The ‘Your E-Mail address’ and ‘Your Name’ fields do not need to relate to the account you are using for SMTP usage. For instance, you may be using your BT broadband account to use SMTP, but may be using your Google Mail account as the e-mail address that your clients see and respond to.

A text document can be optionally attached to every e-mail that is sent out, which is used as the footer for the e-mail.

Which SMTP Servers can I use?
The best SMTP e-mail servers to use with regards to PPS are typically the e-mail accounts from your company’s website or your broadband connections e-mail account.

It is worth noting that most free e-mail accounts will not work with PPS due to the encryption process they use (Hotmail, Gmail, Live, Yahoo, etc) although these e-mail accounts can be used in the ‘Your E-Mail address’ field.

 

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