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Category Articles
Installing A Network Version
Added on Tue, Oct 5, 2010
The below process explains how to install the network version of PPS. When logging into PPS for the first time on a network machine, you will need to locate the "Main Database". You will require access to your network and be able to see the... Read More
PPS PhysioTools Installation Guide
Added on Thu, Feb 17, 2011
Note: This guide is intended for PhysioTools Online users only Installing PhysioTools Connector The following guide will take you through downloading the PhysioTools Connector which enables PhysioTools Online to work within the... Read More
Setting up your SMS Account Guide
Added on Tue, Feb 15, 2011
SMS Help Guide Overview The following guide will take you through the steps of creating your SMS account (1), purchasing SMS credits (2), setting up your activity templates that control what your text messages will say(3), setting up your booking... Read More
Appointment Diary Options
Added on Fri, Feb 25, 2011
Appointments Diary Options The Appointments Diary Options give the PPS system users control over how the diary works, and how information is displayed in the diary. The Options screen that is displayed has 5 tabs along the top; one tab for each... Read More
Archive Appointments Diary
Added on Wed, Jan 19, 2011
Archiving Appointments Diary An optional feature of PPS is the ability to archive older appointments from the current PPS diary. Archiving older appointments reduces the file size of the 'live' appointments diary, which will... Read More
Backup
Added on Tue, Jan 18, 2011
Backing Up PPS provides the ability to backup your data from within the software. The backup of data can be used in conjunction with the “Restore” option if a systems data ever needs to be restore after a computer failure or malfunction. ... Read More
Changes to VAT Rates from January 2011
Added on Wed, Dec 8, 2010
Changes to VAT from 4th January 2011 If you are based in the UK then you may be aware that the standard rate of VAT is currently 17.5 per cent but will be increasing to 20 per cent on the 4th January 2011. If your business is VAT... Read More
Custom Forms Maintenance
Added on Mon, Apr 4, 2011
PPS provides the ability to create and maintain a multitude of customised forms for your practice. These forms can be from a simple client discharge summary to a fully detailed assessment form with images and graphs in use. Each form is... Read More
Customising the Client Screen
Added on Fri, Oct 8, 2010
Customising the Client Screen 1. Select Tools -> Options -> Custom Client Fields ... Read More
General System Options
Added on Tue, Apr 5, 2011
General System Options PPS has a screen on the PPS Tools menu called Options. This screen can be used to set up a wide variety of system settings that affect the way that PPS works. The Options screen has six tabs along the top: General,... Read More
Invoice Layout Designer
Added on Thu, Jan 27, 2011
Invoice Layout Designer This list contains the templates that are used to print the invoices from PPS. They can be set up with a variety of invoice templates for different purposes – or typically for different invoice types such as client,... Read More
Invoice Options
Added on Tue, Apr 5, 2011
Invoice Options The invoice options screen, accessible from the tools menu, allows PPS users to specify which details are printed out on an invoice along with the default template used to present the invoice. Invoices to the various invoicee... Read More
Label Layout Designer
Added on Wed, Jan 26, 2011
Label Layout Designer PPS provides custom labels that the user can print and use on envelopes if they do not use window envelopes. Labels are used as an activity type. The PPS activities created here print to either a dedicated label printer such... Read More
Letter Layout Designer
Added on Wed, Jan 26, 2011
Letter Layout Designer This is the template that is used to print letters in PPS. PPS has its own simple word processor built in that can be used if the user does not have access to use Microsoft® Word. PPS ... Read More
Look Up Tables
Added on Thu, Feb 24, 2011
Look up Tables are used in PPS to control the entries that are allowed in certain fields. This means that the user can restrict what values are input to just those that they want recorded. For example, when adding a new appointment, the ... Read More
Reindexing The Database
Added on Mon, Jan 31, 2011
PPS has an option on the Tools menu for database maintenance. This includes a Re-index All Data Files option and an optional 'Audit Archive' option. The Re-Index option reorganizes your data files to ensure optimum speed of access to... Read More
Restore
Added on Tue, Jan 18, 2011
Database Restore Utility This screen allows the user to select a previous back up file, check its contents and restore the information. The system will only allow the user to restore a copy of data from their own system... Read More
Set Up Letterhead
Added on Tue, Jan 11, 2011
PPS Letterhead Set Up Using standard PPS Letters allows the user to set up their own practice name, address and contact details. These will be printed on the standard PPS Letterhead when using PPS to print letters rather than Microsoft® Word. ... Read More
Setting Up General PPS System Options
Added on Fri, Oct 8, 2010
General (PPS Generated Numbers, Tax settings, Back Up and Archive Options) 1. Select Tools -> Options -> General System Options ... Read More
Setting Up PPS Clinical Notes - Lookup Tables
Added on Fri, Oct 8, 2010
Associated Clinical Notes Look-up Tables 1. Select Tools -> Look-up Tables -> Clinical Notes Tables All of the tables in this section work in... Read More
Setting Up the Appointments Diary - Diary Users and Availability
Added on Fri, Oct 8, 2010
Diary Users – Setting Up Appointment Diaries 1. Select Tools -> Set Up Appointment Diaries 2. ... Read More
Setting Up the Appointments Diary - General Options
Added on Fri, Oct 8, 2010
General Options (Default appointment duration, clinic opening hours etc.) 1. Select Tools -> Appointment Diary Options -> General ... Read More
Setting Up the Appointments Diary - Lookup Tables
Added on Fri, Oct 8, 2010
Associated Appointment Diary Look-up Tables 1. Select Tools -> Look-up Tables -> Appointments Diary Tables All of the tables in this... Read More
Setting Up the Medical History Questionnaire
Added on Fri, Oct 8, 2010
Medical History 1. Select Tools -> Set up Medical History The Medical History Set Up Screen allows you to enter your own unlimited set... Read More
Setting Up the PPS Accounts System - Invoicing Options
Added on Fri, Oct 8, 2010
Invoice Options 1. Select Tools -> Invoice Options Invoice options are used to control how your invoices are printed. These settings can... Read More
Setting Up the PPS Accounts System - Lookup Tables
Added on Fri, Oct 8, 2010
Associated Accounts Look-up Tables 1. Select Tools -> Look-up Tables -> Accounts Tables To select the table, highlight it and click ... Read More
Setting Up the PPS Accounts system - Payment Methods
Added on Fri, Oct 8, 2010
Payment Methods 1. Select Tools -> Look-up Tables -> Accounts Tables -> Payment Methods To select the table, highlight it and... Read More
Setup Activity Templates
Added on Thu, Feb 24, 2011
The ‘Activity Templates’ screen in PPS is an area that is used to create templates that can utilise existing details of your clients to create methods of contacting your patient or third party by way of e-mails, SMS text messages, letters... Read More
Setup Appointment Diaries
Added on Mon, Feb 14, 2011
Setting up Appointment Diaries The Appointments Diary Setup screen displays each PPS System User that is enabled for appointments diary availability on the leftmost column. Each corresponding column shows every week of the year displaying the... Read More
Setup E-mail Settings
Added on Mon, Jan 17, 2011
Email Settings E-mailing from within PPS can be done via two different ways - either by using your MAPI compliant E-mail program such as Microsoft Outlook and Outlook Express or sending e-mails directly via Direct Posting using an SMTP mail server... Read More
Setup Medical History
Added on Fri, Feb 11, 2011
Medical History Setup A PPS user can set up a generic medical history questionnaire, then complete the questionnaire for each client as appropriate. The questionnaire is set up in the form of a Yes/No answer type. ... Read More
SMS Message Setup
Added on Fri, Jan 7, 2011
SMS Message Account PPS has the option to send a single SMS message, multiple SMS messages as a mail shot (also known as mail merge) or schedule future message to be sent as part of the PPS Activities system. SMS Messages are sent either... Read More
Standard Charges and Stock Items
Added on Fri, Oct 8, 2010
1. Select Tools -> Look-up Tables -> Accounts Tables -> Standard Charges and Stock Items To select the table, highlight it and click <Open>. To create a new entry click <Add>. To modify an existing entry,... Read More
Statement Layout Designer
Added on Wed, Jan 26, 2011
Statement Layout Designer This is the template that is used when you select to print a Statement of Account from the PPS Accounts screen. It is possible to change the basic layout of the statement to use a more preferred font(s), and include... Read More
System User Details
Added on Mon, Feb 7, 2011
System User Details To set up PPS Users the current user must first be Logged In to PPS as the System Administrator. This shows a list of current users which can modified or deleted, with the ability to create new PPS users. When adding or... Read More
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Accounting