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Physiotec helps you to create high quality personalized exercise and information hand-outs. All physiotherapy, rehabilitation, therapeutic, and fitness exercises come with descriptive pictures with clearly written instructions that are either shown as line drawings, photographs, or video clips. The PPS Consultation screens directly integrate with Physiotec directly for seamless interaction between both systems.
a. Firstly you will need to ensure you have a Physiotec account. If you do not have an account then please navigate to www.physiotec.ca for further information. Once you have registered with Physiotec using your PPS 6 digit "55****" Account Number you can then activate Physiotec from within PPS.
b. This can be done by going to your PPS Menu >Tools > Options > General System Options and then selecting the ‘Clinical Notes’ tab, as shown below.
c. Within the “Clinical Notes Add-Ins” section you will need to put a tick in the “Active” tick box and then click the Physiotec Admin button.
d. On the new "Physiotec" screen you are able to select which practitioner requires Physiotec activation. Once the practitioner is selected from the drop down menu, you can select the appropriate button required to;
Re-activate the Physiotec association.
Get Password if you are unsure of the practitioners Physiotec details.
Deactivate to remove the Physiotec association with the practitioner through PPS.
Delete to remove the practitioner from the Physiotec system itself.
Physiotec use a web based interface that opens up within PPS from the consultation screen. Included as standard are 5,000 exercises illustrated with drawing, photos and video links. You as the practitioner also have the option of adding your own images, photos and videos to make personal plans for your clients.
a. To access Physiotec you will need to proceed to the ‘Consultation’ screen for a chosen client once you are logged in as the practitioner that has been associated with Physiotec. You can select the Consultation screen from the left hand side task bar as shown below or via the PPS Menu > Client > Consultation.
b. Within the Consultation screen you will notice the addition of a new button entitled “Physiotec” as shown below. Once you click on this button you will be logged into your Physiotec account automatically.
c. Once you have ran through the Physiotec exercises, you can click on the 'Close' button on the top right of the screen. You will then notice that the Physiotec exercise program that has been created and saved for the patient and will appear just as any other normal PPS consultation on the left hand side menu.
This concludes the help guide Add
Look this up under the type of new record you want to add – e.g. Client - Add or Appointment - Add Association
See: Club; Company Client
Client records are the hub of your PPS database. PPS refers to these records as “Clients” rather than “Patients” because PPS is used across a variety of business and clinical disciplines, some of whom use the term “client” and others use “patient”. A client record can have either minimal details entered, such as first name and surname, or can be a comprehensive range of details including full address/contact details, alternative addresses, DOB, sex, “known as”, full profile details including “source of introduction”, occupation (plus a range of entries you can set up yourself). In addition you can associate a variety of third-parties to clients such as doctors, insurance companies, etc. The more comprehensive the details you store for each client, the greater the opportunities to use these details in your reports and mail-merge operation. For example, by recording the “source of introduction” for each client (such as yellow pages, local advert, recommendation, etc.) you can run almost any report in PPS to show a breakdown by “source of introduction”, for example “practice revenue” by “source of introduction” will show where you earn the most money from – thus where you should concentrate most on your advertising! Clinical Notes
The Clinical Notes facility in PPS is available in the “Professional” version of PPS. This includes screens to record your Clinical Notes, manage Treatment Episodes, complete specific forms (Custom Forms) including body charts and your own questionnaires, etc. All Clinical Notes are structured into the framework of Treatment Episodes. Although some of you may be used to slightly different terminology, PPS uses “Treatment Episode” to define a specific course of treatment for a specific condition, and “Consultation” as the individual treatment sessions/consultations. Therefore each time you see a client – whether or not it is an initial consultation/assessment or a follow up treatment – this is known as a “Consultation”. You can have more than one current Treatment Episode per client if required. When you select to record clinical notes, PPS checks to see if there are any current (not completed) Treatment Episodes for the client. If there is more than one, you can choose which one to record your consultation notes for. Otherwise a new Treatment Episode will be started, and this consultation will be consultation number one for the new Treatment Episode. When you complete the consultation, you can enter set up the full details of the Treatment Episode including the name, number of consultations required, diagnosis details etc. See: Treatment Episode for more details. For more detailed information about recording clinical notes and consultations, see: various entries under Consultation and Custom Forms. Consultation
PPS uses the term “consultation” to define each time you see a client, whether or not it is an initial session, or a follow up one. PPS has a clinical notes system that allows you to record Consultation notes each time you see a client, and these are all part of a Treatment Episode. If you see a client once, and their treatment is completed in one consultation, then the Treatment Episode will only have one consultation. If, alternatively, you see a client six times before the treatment for the presenting problem is complete, then the “one” treatment episode will have “six” consultations. To access the clinical notes system in PPS, either select from the PPS Menu: Client – Consultation, or click Consultation on the PPS Task bar. You can select an appointment, or client record first if required to give immediate access to the consultation screen for that client. Create
See: Add; Charge – Create Delete
Delete is the term used to remove any record or file in PPS. Most “data entry” type screens will include a Delete button on the toolbar. You can use this button to delete the currently displayed record. There are various restrictions placed on deleting records in certain parts of the system. For example you cannot delete a client record if accounts records exist for that client. The System Administrator can also decide which PPS Users are allowed to delete which type of records. This is set up as part of the User Profile for each user – see: Access Control for more details. Details
This is a generic term used to describe the information stored in any particular part of PPS. For example Main Client Details is the information you enter to this screen. In addition, there are several “notes” type fields that allow you to enter further “free text” details against a record – these are also sometimes referred to as Details. Images
See: Charts; Document Library. Line
See: Charts - Annotations Notes
See: Client - Default Notes Entry Options
PPS has a screen on the PPS Tools menu called Options. This screen can be used to set up a wide variety of system settings that affect the way that PPS works. You can make your changes to these areas and press the OK or Apply button to save your changes. The Options screen has four tabs along the top: General, Custom Client Fields, Set Up Client Contacts, and Clinical Notes. See the entries under each of these sections for more details, for example Options – General. Patient
See: Client Photographs
See: Charts; Document Library Pictures
See: Charts PPS
PPS is the acronym for “Private Practice Software”. Practitioner
A practitioner in PPS is a system user. To add a practitioner to PPS, you need to add a new system user, and indicate that they are a practitioner as part of their user details. When a user is a practitioner, they appear on the list of practitioners to select to allocate to most PPS records. PPS allocates a practitioner to most types of records so that you can see which practitioner is responsible for that record, also you can break down most report in PPS by practitioner. Select
A term used when you choose something on the screen. Some PPS screens have a <Select> button, this normally means that you pick an option, or entry in a list, then click the <Select> button. This will “select” your chosen entry and proceed to the next screen, or return to the previous screen with your chosen entry selected. Task Bar
The PPS Task Bar is a tool bar that is positioned down the left hand side of the main PPS screen. It contains a calendar that can be used to navigate the Diary and the Daily List, and has quick access to various parts of PPS via Icons, headings and Prompts that can be clicked with the mouse. If your screen resolution is too small, then the icons are removed and just the Headings and prompts remain. You can switch the task bar on and off by selecting from the PPS menu: View – Task Bar.
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